Terms and Conditions of Funding
Successful applicants will be expected to adhere to the following:
Acknowledgment of Funding
The recipient shall acknowledge the support of the City of St. Catharines by using the City’s logo in all advertising, publicity, programs, signage, and plaques relating to the organization and/or project to which funds are granted. Use of the City’s logo shall be in accordance with the “City Logo Guide for SCCIP Recipients.” The recipient and project artists shall not hold the City as a partner or otherwise responsible for any obligations relating to the organization and project unless otherwise stated.
Purpose of Funds
SCCIP funds shall only be used for the purposes outlined in the letter of approval and any attachments thereto. Changes in the proposal shall only be made with the City’s written approval. Any unused portion of the funds remains the property of the City of St. Catharines and must be returned to the City.
Funding Commitment
All grants awarded in one year are not to be considered a recurring funding commitment, as all grant requests in following years must be considered according to prevailing circumstances and available resources.
Disposal of assets
The recipient shall not sell, lease or otherwise dispose of assets, purchased in whole or part with City funds, without prior written consent of the City.
Repayment of Funds
The recipient and project artists shall repay to the City the whole or any portion of the funds if the recipient:
- ceases operating during term of funding;
- fails to complete the project;
- has knowingly provided false information in their application;
- uses the funds for purposes other than those detailed in the application;
- breaches any of the terms and conditions of this Agreement;
- breaches any of the provisions of the Human Rights Code, in the operation of this organization and/or project;
- commences, or has commenced against them, any proceeding in bankruptcy or is adjudged as bankrupt.
Where required, the funds shall be repaid by cheque, payable to the “City of St. Catharines” and mailed to: Community, Recreation and Culture Services, P.O. Box 3012 50 Church Street, St. Catharines, ON, L2R 7C2.
Accounting
The recipient shall keep and maintain all records, invoices and other documents relating to the Grant in a manner consistent with generally accepted accounting principles and record keeping practices, and shall maintain records for a period of three (3) years. The recipient authorizes the City and its agents at all reasonable times to inspect and copy any records, invoices and documents relating to the Grant, in the possession, or under the control, of the recipient.
Reporting
The recipient shall provide a final report to the City within three (3) months of completion of the project or year, providing all details required by the City and, upon request of the City, shall submit interim progress reports. Interim reports are required from recipients of multi-year funding. Any recipient that fails to submit reports will not be eligible for future funding until required reports are submitted.
Copyright and Payment of Artists’ Fees
Grants are conditional upon the applicant’s compliance with copyright laws and the appropriate payment of artists’ fees.
Additional Terms
The City shall be entitled to impose such additional terms and conditions in its letter of approval, at its discretion.
Personal Information
Personal information, as defined in the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA), is collected under the authority of the Municipal Act, 2001, and in accordance with MFIPPA. Personal information collected on this application form will be used to assist in selecting grant recipients and may be made available to the members of the SCCIP committee and used by City staff for administrative purposes. All information (excluding home addresses and telephone numbers) will be made available to the public. The City reserves the right to verify all information contained in submissions. Questions about the collection of personal information should be directed to the Manager, Recreation and Culture Programs, reached at 905.323.7642 or lbrunetta@stcatharines.ca.
Questions specific to MFIPPA can be directed to the Office of the Clerk 905.688.5600 or clerks@stcatharines.ca.
By completing this application form, you consent to the collection and disclosure of your personal information, and to its use by the City of St. Catharines, as described above.
