City Council Delegation Request Form

We're pleased to offer residents the opportunity to make electronic, phone or in-person delegations at City Council meetings. Alternatively, correspondence can be sent to the members of Council rather than making a delegation at a meeting. Visit our Presenting to Council webpage for information on submitting correspondence to City Council.

Please read the information below should you wish to continue with making a request for an electronic, phone or in person delegation. 

Delegation Rules

• Delegation requests must be submitted using this form by 9:00 a.m. the day of the meeting. Example: for a Monday evening meeting, this form must be submitted and received by City staff by 9:00 a.m. on the Monday.
• Delegations are only permitted for items on the Council agenda.
• Delegations are not permitted for the following agenda items:
  • Report Requests. 
  • Notices of Motion and notices of report requests.
  • Closed Session Items.
  • Motions to Reconsider.
  • Items listed as Correspondence or noted as Additional Correspondence.
• Delegates are limited to five minutes to present.
• PowerPoint presentations must be submitted by noon five days before the Meeting (example: submitted by Thursday at noon for a Monday meeting).
  • PowerPoints will not be accepted after the submission deadline.
  • If you register as delegate after the PowerPoint submission deadline you will not be able to submit a PowerPoint presentation.
  • For electronic delegations, delegates will not be able to control their PowerPoint presentations during the meeting. City staff will advance PowerPoint presentations for delegates.
  • Revised or updated PowerPoint presentations will not be accepted after the PowerPoint submission deadline.
  • Delegates are responsible for ensuring that they have the right to use any images, music, videos and other graphics that may be displayed in their PowerPoint.     

Delegation Rules - Electronic Delegations

• Electronic Meetings are held using Zoom. Visit www.zoom.us to learn more about Zoom.
• You are responsible for accessing Zoom on your device (i.e. laptop, PC, mobile phone, tablet) and ensuring that your device meets the minimum technical requirements needed to run Zoom.
• Electronic delegates must take part in a test session with City staff in advance of the meeting.
• To ensure optimal audio and visual representation, electronic delegations will be limited to one individual speaking at a time. Group electronic delegations are not permitted.
• Electronic delegates are strongly encouraged to use a microphone or a headset with a built-in microphone when speaking to Council.
• When not speaking during the meeting, delegates are required to turn off their camera and their microphone must be muted (delegates will still be able to see and hear the meeting when their cameras are off and their microphones are muted).

Delegation Rules - Phone Delegations 

• Phone participation is facilitated via Zoom; however, delegates do not need to download Zoom to participate via Zoom
• In order to participate via phone you must have a landline or cell phone. Rotary phones cannot be used. 
• Phone delegates must take part in a test session with City staff in advance of the meeting.

Process for Requesting to Make an Electronic, Phone or In-person Delegation

1. Complete the questions listed on this form. Requests to make a delegation will ONLY be accepted using this form.  
2. Once the form is submitted, a member of the Clerk's Office will email you information regarding the mandatory test session (electronic and phone delegates only).
3. After successfully participating in the test session you will be emailed information for the Council Meeting (electronic and phone delegates only). 

Forms must be submitted in full to be accepted. Upon submitting your form, this page will refresh and the message "form successfully submitted" will display. If you do not see this message it means your electronic delegation request form has not been received by the Office of the City Clerk.

Your Contact Information

Phonetic spelling of your first and/or last name (optional)

At the meeting, the Chair will call you when it is your time to speak. To assist the Chair, please provide the phonetic pronunciation of your first and last name. Phonetic pronunciation is saying them as they sound, not as they are written. 

Here is an example: Olivia (uh-liv-ee-ah) Noah (no-ah).

Personal information, as defined in the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA), collected in connection with the request to appear as a delegate at a City Council meeting will be used solely for purposes related to the delegation for the specified meeting and for any consistent purposes, including the delegate’s name and submission being included on the Meeting agenda, minutes, and related materials. By providing your information, you acknowledge that all personal information submitted to the City of St. Catharines is being collected under the authority of the Municipal Act and is subject to disclosure under the Municipal Freedom of Information Act (MFIPPA). Questions about this collection, use and disclosure of this personal information may be directed to the Corporate Records Coordinator at 905-688-5601 ext. 1504.